Conference Concerns

Bilingual Confidentiality Release:
Many formats exist for a formal release that allows our Vincentians to share client information with other agencies in order to acquire additional assistance. However, there is not one common format that meets the legal requirements of every state. Here is a sample that is presented in both English and Spanish.   read more ...

Check Register – Excel Based:
This link will take you to an Excel based Check Register developed and used by William Brandoni, Treasurer of St. Gabriel Conference.  The first sheet of this spreadsheet has instructions for use. read more ...

Release of Information
Many formats exist for a formal release that allows our Vincentians to share client information with other agencies in order to acquire additional assistance. However, there is not one common format that meets the legal requirements of every state. Here are samples from two councils. read more ...

Parish Ministry/Not a Conference:
Occasionally, it is discovered that there is a parish ministry not affiliated with the Society (who doesn’t want to be associated with the Society) that is using the name “St. Vincent de Paul.” This letter was designed for Council Presidents to send to the leader of that group and/or the pastor asking them to cease using our name read more ...

Veteran Resources
Web-sites that provide information on Veterans benefits and how to file/ask for them. Accordingly, there are many sites that explain how to obtain books, military/medical records, information and how to appeal a denied claim with the VA. Please pass this information on to every Veteran you know. Nearly 100% of this information is free and available for all veterans, the only catch is: you have to ask for it, because they won't tell you about a specific benefit unless you ask for it. You need to know what questions to ask so the right doors open for you and then be ready to have an advocate who is willing to work with and for you, stay in the process, and press for your rights and your best interests. read more ...

Parish Collections Survey
In June, 2012, a survey was sent out to Conference Presidents seeking information about how parish collections for SVdP are handled. More than 550 Conference Presidents responded to the survey giving us a good view of the considerations related to such collections.  The results are shown and some comments were also offered. read more ...

New Members
The Huntsville District Council in the Diocese of Birmingham, AL formulated a policy and procedure to be followed in welcoming and training to members. To find out more about this process read more ...

Description of Audit Process for Conferences
A description from the Diocesan Council of Phoenix on how Conferences should perform their annual audit
 read more ...

Confidentiality
Confidentiality: Confidentiality is something of extreme importance to Vincentians. The Diocesan Council of Phoenix established a policy detailing its importance. read more ...

Use of Funds
Use of Funds: There has always been a concern that Society funds be used for the proper purpose. Good stewardship demands our care in this area. This document addresses the concern about giving funds to other organizations. read more ...

Two by Two
Two by Two: Going out in pairs has always been the tradition of the Society. This document emphasizes this method and why. read more ...

Conference Assessment Materials- Standards of Excellence Process

Below are the materials that are being used by Archdiocese of Cincinnati to assess and improve adherence to national rule by conferences.  Please review the notes below for further information on the process.

A few things to note:

- The assessment is based on the national rule. However, you will see that we have not yet required weekly meetings in order to meet that standard. Rather, we are asking them to meet every other week, knowing this will be a more gradual transition for them. Other than that, I think these standards conform with the national rule.

- It is important that the reviews are conducted by other Vincentians, and that they are an opportunity for 2-way dialogue. This is not a grade. Nor is it an award. It is an assessment to help them and us understand where they are excelling and where they could use a little help.

- The scores will not be black and white – there are judgment calls that the person making the assessment may need to make. However, we have tried to provide fairly comprehensive guides for them.

- We conduct the assessments every three years. That way, we have time to work with the conferences in areas where they may be falling short. (For example, many conferences did not have spiritual advisors when we did the assessment in 2007. After emphasizing spiritual advisors, providing training, etc. we saw a significant improvement in this area for the 2010 assessment).