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Society Nonprofit Business Operations and 
Coronavirus Response


Over the past month, Congress has passed a number of bills in response to the novel Coronavirus outbreak: the Families First Coronavirus Relief Act (FFCRA) and the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Taken together, these bills will provide close to $3 trillion in economic relief to individuals, families, businesses, and communities.

Some of the provisions in these bills provide targeted assistance to nonprofits serving those in need, while others make changes to policies that could increase operating costs. This brief summary will help Vincentians understand what assistance is available to them as nonprofit organizations and provide additional resources.

Details of some of these policies are subject to change, and many Councils or Conferences have unique situations, so this summary should not be construed as legal or financial advice. It is highly encouraged to follow links when available for further information, and consult auditors, tax professionals, or legal counsel with technical questions about your specific circumstance.

Stay tuned to www.svdpusa.org/covid-19 for more information and updates.

Small Business and Other Loans to Nonprofit Organizations

Some Vincentian Councils and Conferences will be eligible for emergency lending through the Small Business Administration (SBA).

**More information on these programs is forthcoming through regulation or guidance from the Small Business Administration and/or Treasury Department. Updates will be provided as they become available.**


Paycheck Protection Program (PPP)

Many businesses, including nonprofit organizations, may be eligible for potentially forgivable loans from the Small Business Administration. Loans are equal to up to 2½ times the average monthly payroll costs (maximum of $10 million). Forgiveness is based on the use of the funds during an 8-week period beginning on the loan date, and to be forgivable they must be used 75% for payroll costs (as defined in the rules) and any remaining funds can be spent on interest on mortgage debt, or rent and utilities. The interest rate on these 2-year loans is 1% and payments are deferred for 6 months. Forgiven debt would not be treated as income for tax purposes. Loans are only available until June 30, 2020 (unless Congress extends the authorization in future legislation).

Please contact your lender for additional rules and definitions. Organizations can apply for a PPP loan through any federally insured depository (FDIC) institution, federally insured credit union, or participating Farm Credit System institution. *

Lenders could begin processing loan applications on Friday, April 3, 2020.*

The bill only established a fund of $349 billion, so competition for loans will be intense.

Update on 4/27/2020 - Late last week Congress passed, and the President signed, legislation adding an additional $310 billion to the Paycheck Protection Program (PPP), established by the CARES Act to help small businesses and nonprofit organizations through the pandemic. The PPP's original funding was exhausted.

Councils that have applied for but have not yet received a loan are encouraged to contact their financial institutions to learn more about the status of an application now that money is available.

Update on 6/25/2020 - Congress established the Paycheck Protection Program to provide forgivable loans to small businesses and nonprofit organizations to help them respond to the COVID-19 pandemic and funded it to the tune of $659 billion. Many Vincentian Councils and nonprofit partners have utilized this program to continue providing needed services in the community.

The ongoing and varied nature of community responses to the pandemic have highlighted the need for program modifications. Congress passed, and the president signed, the Paycheck Protection Program Flexibility Act, which relaxes some requirements and gives participating organizations more time to comply and use the funds. Among the changes:

  • Businesses and organizations will have 24 weeks to use the loans and remain eligible for loan forgiveness (previously eight weeks);
  • Reduces the requirement for the percentage of funds to be used for payroll to 60% (previously 75%);
  • The deadline to rehire workers is extended to the end of the calendar year (previously June 30) and relaxes the rehiring requirements; and
  • Loan repayment term is five years (previously two years).

More information can be found on the Small Business Administration website and in this FAQ from the Treasury Department. Technical guidance for borrowers, including links to all documents and relevant materials, can be found here.

More information on the PPP loans is available here. Be sure to check for other SBA opportunities in your community for which you may be eligible.

"Payment Protection Program Loans Overview: How to Apply" (Fiscal Management Associates)

Apply Here


Disaster Loans


The Economic Injury Disaster Loans (EIDL) program received an additional $10 billion in funding. Eligibility has been relaxed, and eligible nonprofits can receive an immediate advance of $10,000. No personal guarantee is required for loans less than $200,000. More information and application here.


Mid-Size Loan Program

Charitable nonprofit organizations of between 500-10,000 employees are eligible (most Councils and Conferences will not qualify) for non-forgivable loans.


Additional Resources

Senate Small Business Committee Guide to the CARES Act

National Council of Nonprofits Guide to Loans

 

Paid Sick Leave and Family and Medical Leave Act Expansion

FFCRA created new, temporary provisions in labor law to provide paid sick leave and family leave for employees affected by the novel coronavirus. The policies described below are only applicable April 1-December 31, 2020, unless Congress modifies this in future legislation.

Generally, speaking, employers of fewer than 500 employees will be required to pay sick leave and extended Family and Medical Leave. Important: The Secretary of Labor may issue waivers to small businesses and nonprofits of fewer than 50 employees from the paid sick and family leave requirements, if that small business or nonprofit can establish that complying with the requirements would jeopardize the viability of the organization. As of the writing of this memo, it is unclear if nonprofit organizations could qualify under such an exemption.

Paid Sick Leave

Employers are required to give two weeks (10 business days/80 hours) of paid sick leave to any full-time employee who cannot work or telework due to testing, treatment, or quarantine time related to coronavirus. Part-time employees are entitled to a prorated amount based on a typical two-week work period. Total pay is capped at $511/day or $5110 aggregate.

Employers must also provide 2/3 regular rate of pay, up to $200/day or $2000 aggregate to employees who have to care for an affected loved one, care for a child whose school has closed, or whose child care has been interrupts by the virus.

Family and Medical Leave Act Expansion

After a two week paid sick leave period, employees have the right to take up to 10 additional weeks of job-protected leave. This leave can be used by an employee to quarantine, to care for a family member who is in quarantine, or to care for a child whose school has been closed or whose childcare has been interrupted.

After the two weeks of paid leave outlined in the previous section, employees will receive no less than 2/3 regular rate of pay for the duration of the job-protected leave, with a maximum of $200/day and $10,000 aggregate.

Employees may first use paid sick leave provided by this bill before using other available paid leave, and an employer may not require an employee to use other employer-provided paid leave before using this leave.

If a worksite is closed in its entirety, leave requirements are eliminated.

Additional Information

·         The law requires employers to post notice of these new policies and inform employees. You can download a PDF to post and share from the US Department of Labor.

·         Additional Department of Labor guidance on paid leave provisions including an FAQ.

·         Internal Revenue Service (IRS) guidelines on tax credits.


Employer Tax Credits

FFCRA provided a refundable tax credit for 100 percent of wages paid pursuant to the paid sick and Family and Medical Leave Act policies. Employers can also add the 1.45 percent of Medicare tax that is imposed, as well as employer health care costs. The credit is allowed against the employer portion of Social Security taxes (meaning, importantly, nonprofits can take advantage of it).

The IRS issued further guidance to give organizations immediate relief, so that they would not have to incur these costs and wait for reimbursement. More information is available from the IRS guidance is forthcoming.

For the purposes of credits applied to paid sick leave, there is a distinction between:

·         Wages paid to employees directly affected, meaning they have to get tested or quarantined. For these employees, the amount is capped at $511/employee/day.

·         Wages paid to employees caring for a family member, or for a child whose school has been closed or child care has been interrupted. For these employees, the amount is capped at $200/employee/day.

For the purposes of credits applied to paid family leave, the amount of wages taken into account is $200/employee/day and $10,000 for a calendar quarter.

 

Work Sharing

S
tates received technical assistance (but no funding) to establish work-sharing programs. Work sharing allows employers to reduce employee hours in lieu of layoffs. Currently, 28 states have active work-sharing programs. Find information about a specific state’s work-sharing program and employer participation requirements from the National Conference of State Legislatures.

 

Other Tax and Charitable Giving Provisions

The income tax filing deadline has been changed to July 15, 2020. As of the writing of this memo, Forms 990 with filing deadlines of May 15 have NOT been changed. Forms 990 are still due on May 15.

Employee Retention Payroll Tax Credit

Created a new refundable payroll tax credit of up to $5,000 for each employee on the payroll when certain conditions are met. A nonprofit organization’s whole operations must have experienced a drop in revenue of at least 50 percent in the first quarter of 2020 relative to the first quarter of 2019.

Similar to the Paid Sick and Family Leave credits described above, the retention credit is taken against payroll and refundable.

The Employee Retention Credit can NOT be combined with a Payroll Protection Program loan.


Charitable Contributions and Deductions

A new, above-the-line deduction (applies to all taxpayers) for individual charitable contributions of up to $300.

The existing cap on annual contributions for tax itemizers was lifted from 60 percent to 100 percent of adjusted gross income for 2020 only.

Corporate contributions cap to charitable organization is increased to 25% of taxable income for cash donations and food donations for 2020.


Download as a PDF